2003-2004 Planning Council Minutes
April 21, 2004

Present: Paul Jennings (chairperson), Kathy Breeden, Doris Brewer, Delores Eanes, Marilia Gerges, Ken Horner, Christa Martin, Cathryn McDonald, Dan Opalewski, Ann Petersen, Mike Shuler

TBR Strategic Planning

• Paul reported that TBR is laying the groundwork for the 2005-2010 strategic planning cycle. Preparations include developing a TBR Vision of Excellence report and convening a system-wide Strategic Planning Oversight Committee.
• Paul presented the TBR schedule for developing institution purpose statements and strategic plans. He reported that schedule deadlines will require the Planning Council to begin work immediately this fall. The group also discussed the possibility of holding a meeting this summer to prepare for the fall planning process.
  

Planning Council Membership

• Paul presented revisions to Planning Council membership and terms.  In summary, the revision adds one faculty member, changes the method of selecting support staff and professional staff representatives, and increases terms to two years (with the exception of the Student Government Association representative).
• Paul stated that longer terms will enable members to increase their understanding of the planning process and participate more fully.
• Ken suggested that we consider staggering terms to minimize annual turnover of members.   After some discussion about how to stagger terms, the group agreed to recommend the following membership:
  
  
  • Chairperson, Vice-President for Planning and Development
  • Faculty Senate President (two year term)
  • Faculty representative (appointed by Faculty Senate President for one year term, July 1, 2004 through June 30, 2005 and elected by full faculty for two year term thereafter)
  • Support Staff Council representative (appointed by SSAC Chair for two year term)
  • Professional Staff Organization representative (appointed by PSO Chair for one year term, July 1, 2004 through June 30, 2005, and two year term thereafter)
  • Student Government Association President (one-year term)
  • Student Services & Enrollment Management representative (appointed by VP for two year term)
  • Academic Services representative (appointed by VP for one year term, July 1, 2004 through June 30, 2005, and two year term thereafter)
  • Financial and Administrative Services representative (appointed by VP for two year term)
  • Planning and Development representative (appointed by VP for one year term, July 1, 2004 through June 30, 2005 and two year term thereafter)
  • Division Chair representative (elected by Division chairs for two year term)
  • Dean, Extended Campuses and Williamson County Center
  • Assistant to the President for Minority Affairs
  • Vice-President for Academic Services
  • Vice-President for Financial and Administrative Services
  • Vice-President for Student Services and Enrollment Management
  • Business Manager, ex officio
  • Director of Institutional Research and Analysis, ex officio